Printed From: http://mrpc.info/index.php/rules/view/how_to_view_the_club_records
Any member has always been welcome to ask to see the books, or any particular item in the expenses and income records, at any meeting. This has been true in the past, and it is true today. The only reason that a member might not be able to view the records at a given moment would be technical (such as the computer not working) or that the particular record or receipt desired is stored in a file not present at the meeting.
In that case, a time can be arranged to see it, or it can be brought to the next meeting. The right to view records (not to take them) is in the club by-laws, which also provide for notice to the officers to allow time to locate them. (Old records are stored at the club, current records are kept in portable file boxes and the immediate documents are either in file folders waiting to be entered in the computer or are in the computer, backed up by filed paperwork).
Arrangement can always be made to see the records, by any member, either at the meeting or at a time convenient to both the member and the secretary or treasurer. Detailed receipts of all expenses are available for inspection by any interested member at the next meeting, as always. This has been true for as long as the club has existed. It is your club. Come to the meetings and make your voice heard!
Any member is welcomed and encouraged to bring up questions about any expendature, including how the insurance works, what controls are used, how money is collected and accounted for, and so forth. The Treasurer’s Report is read at the meetings, and members are asked if they have any questions. The report is then offered for a vote, to be accepted or not. The people who have volunteered their time and effort in the past have been extremely careful to document expenses and save receipts, show the income flow and sources, and keep careful bank accounts to track income.
Printed From: http://mrpc.info/index.php/rules/view/how_to_view_the_club_records